Hiring your first employee can be intimidating and overwhelming. We have heard it from so many people. And especially as entrepreneurs, going from controlling every. single. bit. of your business, to delegating a part of your responsibilities, well… let’s just say that isn’t easy at all.

Fortunately, it doesn’t have to be that complicated, with the right help and systems. Amalie Shaffer knows all about hiring, onboarding, and all the moving parts. She shared with us her secrets to make hiring a piece of cake. This time we did it interview style, just to shake things up a bit.

SO here we go!!

Hiring for the first time isn’t as scary as it sounds

Janine: How do you know when you’re ready to hire someone?

Amalie: Normally, when people think they’re ready to hire is usually too late because they’re already feeling the pain. To know when you’re ready to hire is usually before you even think you’re ready. That’s the perfect moment to start the hiring process.

Janine: What are some examples of small tasks that you could hire for?

Amalie: Tasks that you can take off your plate right away. Admin tasks, inbox management, social media… Things that you’re not very good at or things that you don’t like doing, like repeatable things. Especially tasks that you already have a process for, that will make it easier to delegate.

The way you approach hiring is very important

Janine: How do you create a job description for a position?

Amalie: It’s absolutely essential to include any and all specific skills and systems you want. For example, if you’re looking for a copywriter, mention you want them to have experience in that area and if there is a specific system you want them to use. You want to include every detail that would encourage people to either qualify or disqualify themselves before even applying.

Janine: Skills vs. personality: which one would you choose?

Amalie: A mix of both, if possible. I’d never completely shut out someone that doesn’t have the experience, as long as they have the desire to learn and learn quickly and a personality that fits mine. But if you’re not willing to take the time to train someone or don’t have the time, then you definitely need to look for someone that has the skills you’re looking for.

I got a lot of candidates! Now what?

Janine: Where do you post openings?

Amalie: I recommend Facebook; both groups and just reaching out to people you know. A group I love is “Living the laptop life”. Two great places to start looking, other than Facebook groups, are the CYLL hire form and Micala Quinn’s hire form which connects you with people that work remotely. You fill out the form and get connected with the right people. You can find the links to these websites below.

Janine: What kind of steps do you take that filter people out?

Amalie: The first step is going to Google Forms and making a nice application asking for their social media sites, websites, previous work experience. After getting enough applicants, I recommend doing two rounds of interviews. If you can’t choose between a handful of excellent candidates, a test project would be great.

Ultimately, it comes down to making a decision about one person and letting the other candidates know they were close, and keep their information in case it doesn’t work out with the other person, or maybe hire them for a different role.

I need personalized help with my hiring process!!

Janine: Do you have any packages that can help entrepreneurs with their hiring process?

Amalie: I have a package called “Hire Your First Contractor”, where for $27 you will get an extensive checklist that walks you through the whole process from deciding who to hire first to getting the application together to the actual hiring. It includes a standard operating procedure (SOP) for onboarding new team members, and SOPs for primary communication, invoicing, using Toggle for time tracking, as well as Trello boards for the onboarding process and for new team members. They’re swipe files so you can change them to be customized for your process.

We also have a “Done-For-You Service” where we do the hiring process for you, everything from the interviewing up to the onboarding.

So now you’re ready to get your most fitting, efficient team without the overwhelm and frustration! We hope this has been useful to you. You can find more information and reach out to us through the following social media:

Our Website:

https://systematicexcellenceconsulting.com/home/

Hire Your First Contractor Bundle

Connect with Amalie:

https://www.instagram.com/amalie.shaffer/

https://www.facebook.com/amalie.shaffer/

https://www.linkedin.com/in/amalieshaffer/

Connect with Janine:

https://www.linkedin.com/in/janine-suvak

https://www.instagram.com/systematicexcellence/

https://www.facebook.com/systematicexcellenceconsulting/

Resources:

Living the Laptop Life Facebook Group: https://www.facebook.com/groups/LivingTheLaptopLifeCYLL/

CYLL hire form: https://cyllnetwork.com/hire

Micala Quinn: https://micalaquinn.com/hire/

Google Forms: https://docs.google.com/forms/u/0/