ClickUp Dependencies – how they keep your team in perfect synchronization, where to find them and how to apply them to tasks within your project.

  1. Open a task.
  2. Inside the task, click on the three dots and go to Dependencies. 
  3. Add a “Waiting on” task, “Blocking” task, or link a task that isn’t dependent on the other but is related.

Watch Amalie Show You How To Use Dependencies in ClickUp:

https://www.youtube.com/watch?v=KywhL-emc3Q

Read The ClickUp Dependencies Video Transcript

Hi, I am Amalie with Systematic Excellence Consulting. And today I’m going to go over ClickUp dependencies.

So dependencies are with tasks and subtasks. If a task is waiting on another step, you can set dependencies. So I have to set up one that has the dependencies, and then I’ll go through how to actually set them up.

So I’m just going to… I’m inside of our social, well, this is our test account. But if you were managing your social media like this, this is that area. So I’m just going to click on one of the tasks. And I have some of our steps set up here. Like subtasks, for the steps to creating the social media posts. So and these have dependencies. You can hover over it, though it says it’s a blocking dependency, meaning that it has to be completed first, before setup and schedule the post, just like the design post. So I’ll show you what it looks like inside the task. You can see it here.

If you click on it, then it’ll tell us it’s waiting on and then you can see what it’s blocking. So down here, it’s telling us that it’s blocking the setup and schedule posts for this post, and you can add additional tasks, whether it’s waiting on or blocking, under the dependencies, and I’ll show this in a minute, there’s also linking tasks together.

But this specifically waiting on and blocking are the actual dependencies. And then task linking can help for other things. And I’ll show you that in a minute. So that’s what it’ll look like. And then if I go over to this task, you can see that it’s waiting on two different tasks. So it’s taking us down here to show us it’s waiting on design and copy. Now, if I come in here, if I’m in the task, and let’s say these two get completed. So I’m just gonna put these two closed or to complete rather, so in my Notification Center, it should populate that. It didn’t do it. It should populate that the sub task is unblocked. Now that I’ve unblocked it, let me just refresh again, sometimes it doesn’t happen in one minute, you know, it takes a few minutes to register. So now I’m showing I’ve completed the tasks that were blocking.

See, there it goes. Finally, it’s like, well, that’s not good. Okay, so here’s the task. It’s showing that it’s unblocked. So the person that’s assigned to this will get a notification that the task that they have to do that they’re waiting on someone else to do their part first is now unblocked. Okay. So that’s what it looks like. Now I’m going to show you I’m going to set it up.

So I have a task here that I removed the dependencies from. So let’s say we can do this inside the task by clicking on the three dots and going to dependencies. And we can decide, is it waiting on something else? Is it blocking something else, or do we want to link to? This one is blocking, so we want to add it, and then we want to find the sub task, which is this one. And I can tell that because I know it’s not even the right one, let’s browse the task.

Okay. And now we need to find where the coffee beans are. So click here. And then I’m going to go ahead and say that it’s blocking the setup and scheduled post. And then I’m going to hit Done. Okay, so now that this is blocking the setup and schedule posts, so the other way to do it, you can just do it right here, clicking on that, and on the three dots and click on dependencies, and this one’s blocking as well. So let’s browse.

Oops, that was the wrong one. Look. So if you click the wrong one, you just click the X. But what you want to do to get to the sub tasks is you want to click there where the number is with the little symbol there. And then you can select the sub task and then hit Done. And then waiting on. Now this one’s already set.

But if we came in to set the waiting on first, then we could do that, we could set the waiting on for this sub task. So that’s how you set up dependencies, and it doesn’t have to be subtasks, you could make the main task dependent like if you’re doing things in order, by a schedule or something like that, then this one could actually be waiting on the task prior to or like the post prior to. So if I go to social media, and this one it’s waiting on. All right, so now I’ve set the dependency for the main task. And so you can do it either way. So basically, this is saying that this post is blocking this whole set of the main tasks and the subtasks. So you can do it that way. Or you can break it down into the subtasks, or even the next level down the nested sub tasks as well.

I find this really helpful when you’re working with a team, and you have those multiple moving parts, but other people are waiting on other things. So generally speaking, our copywriter will write the copy first, then our designer will come in. Not always, but a lot of the time. That’s how we do it. And so the designer will be waiting for the copywriter to get that done. But then she gets a notification once a copywriter is done and has completed her task. The person can still go and work on the task or parts of it. All it’s saying is that the tasks prior to that one aren’t complete yet. And so I think I find that to be really helpful when you’re working with a team. So anyway, that is task dependencies in ClickUp.

Again, my name is Amalie, I’m with Systematic Excellence Consulting. Make sure you subscribe to the channel to catch our future videos. If you are looking for additional support to get set up in ClickUp there’s a free call link down below and you’re more than welcome to book that and get on a call with me to see if we can work out and I hope it was helpful. Thank you so much for watching.

More ClickUp Tips

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  • Find the main ways to take Notes in ClickUp for your convenience.

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