Learn how you can use ClickUp for Students to help you and them stay on top of their schoolwork and manage their own time and projects effectively. In this video tutorial, we cover real-life examples that you can use with your kid, homeschool or in-person, as well as college students.
P.S.: Click the hyperlinked text to go exactly to the part of the video where we mention each feature!
Daily Homeschool Schedule List View
One of the best ways to utilize ClickUp for homeschool students is by keeping track of their daily tasks – in this example, we can see the specific tasks and the times students have to do them, for how long, when it’s due, etcetera. This is a great way to make sure their goals are achieved each day.
Daily Homeschool Schedule Calendar View
Along with list view, the calendar view is another useful way to see how each day is broken down into as well as the entirety of the week and even month. It’s one of our favorite ways to make sure no task is skipped or forgotten.
Syllabus Calendar View
Another useful resource that ClickUp has is calendar view – we know how to use it for businesses, but did you know it’s an amazing tool for students too? ClickUp’s calendar view will allow students to remember important dates such as test dates, due dates, and more.
Syllabus List View
There’s more than one practical use to List View. Break down lesson plans according to your child’s own needs; for example, turn subjects into tasks and topics into subtasks. You can make it more specific by adding notes and references in order to make learning easier for the student.
Student Subject List View
Last but not least, older students, such as high school or university students, can use the List view to get ahead of their syllabus, by having a list of all the resources they will need to get through during the semester of the year. This is especially useful if they have projects that will happen during a long period of time.
Watch Amalie Show You How To Use ClickUp For Students:
Read The ClickUp For Students Video Transcript
I am Amalie with Systematic Excellence Consulting. And today I’m going to go over ClickUp for students, for student use. And so I’ve come up with some examples of even homeschooling. So a friend of mine, Leslie, allowed me to look at her lesson plan, one of her previous lesson plans and how she manages her homeschooling schedule. So I’ve taken that and translated that into ClickUp.
And then I have also created some examples for people who maybe are in-person school, but one to have a better way to organize their schedule and their classes and projects and things like that. So I’ll go over the homeschool part first and then I’ll go over the way that I put together for a student that would be an in-person school.
Really the way that I broke it down, could be used in either situation, I just wanted to give a couple of different examples. So the first thing I did here is I created a daily schedule. So what Leslie had was a very detailed schedule for her kids to follow, from when to get up and get ready for school to the end of the day down to dinnertime.
So I took that schedule, I actually started building it out in the table view. And so what I have here, so you can see that I created subtasks. Here, you can turn off seeing subtasks, I wanted to see them so I could see what I’ve laid out.
I actually started building it here in the table view. But I think it also looks okay in the list view. So again, you can use any view that you want. The other one that is helpful is if you use a calendar view so what this allows you to see is, the ones that are the dotted line are recurring events.
So then you can open this up and you can see each one of these, you could click on this, see what any notes are, if there’s any notes or anything in there. And you can move tasks around. This is a schedule so I don’t think that it would lead to needing to move things around. Since these are events that are recurring each day, but what I did is I created the start and end time. So for her the start date is weekdays. So I set it for weekdays and her time was from 9:30am till 10:30am was when the kids were getting ready.
So I put this to recurring every weekday so I can show you here. So it’s gonna recur daily, when closed, skip weekends, I want to create a new task. And then for the options, you can say if you want everything included, everything’s fine, recur forever update to open once it’s closed.
So the idea behind here is that the child would come in, or the parent would come in, you know, if you’re going to have your child in ClickUp to, you know, teach them how to kind of manage their schedule, they’d come in and click it closed when they’re done. And then it would recur for the next day. Or if you’re not going to have your child and then you would come in and check it closed. Then it would recur the next day, and I set the time limit on it.
Then as you can see it’s gonna recur forever based on how I have it set up, so I have then I added a custom field to show the start date and time. And so it tells us the due date, that’s the end time but then I also did that by just adding a column right here and I just selected start date that’s over here.
So you can see start date I have it right there. And then I selected a text box to put some notes in there. So she had some specific notes about when they’re allowed to have phones or when they’re not allowed to have phones so I put those notes in there.
Inside of here, I created a checklist of it kind of broken down, so she had it broken down a little more specifically where it’s like get up and stretch and then have breakfast, take vitamins, shower, and get dressed. But I just put them as checklist items here. And then for this one, she has different learning times here. So these are Mondays, I have the recording time here. This starts at 1030 and then it goes till 12 and then this is broken up into two separate pieces. So 15 minutes of the elephant learning and then an hour of time for learning and then any other work from mom and dad.
So I put those in there recurring on Monday, but I put the main task. So if you open this up, you can see the subtasks, they will also recur on Mondays, but the main task is going to recur, it will come due 10:30am to 12pm. Okay. Then lunch, again, recurring starts at 12 goes to 1. And then here, she has different days of the week.
Monday is typing, Tuesday, math, Wednesday is choice, Thursday, grammar, spelling language, and then Friday reading comprehension. So what I did is, I have the main tasks recurring every single day except for weekends, just like I said, the other ones, but then the sub tasks will recur on the day of the week that I set it to.
So that way, Monday, the typing will come due, and then Tuesday, the math will come due, and so on. So I had that setup. And again, I think that this is, you know, if you get your child involved in this, I think that they could actually come in, and you could assign these things to them, and they could check them off, track their time. Because inside of the subtasks, so if I open up Monday, you know, they can track their time right inside of each of the tasks.
So then, if you ever and I don’t know this, I don’t have children, and I don’t homeschool. But if you ever needed to run a report on hours, or show education hours or anything like that, you would easily be able to do that if they track their time inside of ClickUp. Because you can run timesheets, time reports and things like that, you can look at workload, just like you would for a team, but you can do this with, you know, with education.
So again, the main task I have recurring every single day from one to 1:30pm, because that’s what she had it set at. And then each of the subtasks are recurring on those days of the week that they would come up. So you could assign these to your kids, you know, if you’re homeschooling, you could even make a schedule for each child.
So this could be you know, child number one, child number two, and then you could have their own schedule and then assign those tasks so that they get them on their home screen that they can kind of go through. So again, I just broke this down based on what she had in her schedule.
And then what I did is I created a folder for lesson plans. So she shared with me a lesson plan that she used last year. And so basically, I just took it too, and broke it down into how I would organize it in ClickUp. Now I think that you could decide to do, you know, each subject as a list, if you wanted to, I took her one lesson plan and put it into one list, and then took the different subjects and put them as tasks.
But again, you could break it down any way that you would like. I just thought that this was how I would have done it. So again, I made subtasks out of the different topics. She had some notes next to the different topics. And then she had it broken down by she has three kids, and so the two kid two is actually her two older kids, and then kid one is the younger child.
So they are doing different things, they’re covering similar things, but just different levels, so you could assign these to the kids. You could even break it out into having each kid has their own list for that month or that semester, however you want to do it. If this is just for you organizing it, then maybe what you do is create a folder for each child.
Then you actually put assignments into lists for them based on the month you know, if you wanted to break this out, let’s say we want to create a folder for you know, let’s see kid number one. You know, obviously put their name and then let’s say we’ll do one for kid number two. Okay, and then inside of these, let’s say you break it down, maybe by month. So let’s call this September and then you could do October.
And then again, so in each of these, then you could start to put in the assignments based on your lesson plans. And it would be really easy to assign those things from here. So if this is your lesson plan, this is how you have it broken down. She has, you know, Mark Twain, that’s one of the kids, one of the kids needs to read the book, so this one I had starting from the 16th, to the 27th. Excuse me, but let’s say you’re going to assign this to kid two so I’d come in here and I would duplicate this. I’m going to go over to kid two September, I want to duplicate everything.
Okay, so now, it has the due dates we’ve duplicated, it goes to open, you can assign it to them. So now inside of their list, I think it was kid two. Yeah. Inside of their list, here’s now their assignment, you can add a start date. So if you want that column, you just come down here. Maybe priority, we can hide that one. But we want the start date to show and the end date, the assignee. So then you can start to assign them these tasks this way. And then the other thing that you can do, let’s see, is you can actually link these tasks together. So it may be easier on yourself.
If you add a relationship, and we go down to kid number two, September, and we click on Mark Twain, so now it’s going to show the relationship to the kids list, just to make it easier for you to track it, you can add that relationship inside of there. So this is one way to organize it.
The other thing is if you start to add dates to these, so with these, I did start and end dates to show how long they would be doing it. If they’re reading the book, maybe it takes a week or two, then what you can do is you can look at a calendar, what I did is I went to settings, and I checked show tasks, show my tasks from all lists, and then recurring future tests. So I have them set now.
So now we can see, you know, Mark Twain’s going to take up this time. And then we can see kid one and two subtasks. So I have the folder selected so if we had multiple lists in here of, you know, September, October, November, if we had those months, I’d be able to see everything.
If I click on the list, then I want to see the board view, I would need to do the same thing. So I’m just gonna come over here, we want to show all of them. There we go. And then we’ll just save the view. So it’ll show up again for us. And then we can see the different tasks.
Obviously, you can add colors and other tags and things like that. This is showing all of the unscheduled tasks that I put in here. Obviously, you’d want to assign some of these. I don’t know if you’d want to do it this way or in the folders like I showed here. But anyway, so that’s how you can start to see what your schedule looks like as far as you know, that month in assignments and things like that.
So the next thing that I want to show is per subject, so let’s say you had a student. I was an English major in college. So when I built this out as an example, I was kind of using it as an example of you know, that’s what I know.
But anyway, so in this list, I built out a schedule for this semester. It could be you know, you could do by month if you wanted I just thought you know, list of assignments. So a lot of times in schools you could ask the teacher for, you know, a syllabus. What’s going to happen for either the semester of the year, and you know, get ahead of the assignments, get them put in here and then be able to track it so you could put you know a list of assignments list of books to read.
You could set yourself a recurring task of reading 30 minutes if you’re the student or if you’re the parent helping the student get organized, you could set them a recurring task, there is an app that they can get on their phone, which I’ve covered in a previous video about getting the app.
You can break it down by assignment, putting in the assignment when it’s due. So planning ahead, you can do start and end date, like I just showed in the previous example. So let’s say, you know, this assignment, they need to start it today, but it’s gonna be due, you know, maybe on Monday or something.
So you’d want to set the due date, again, we can add a start date, if that is helpful to the person trying to get organized, if it’s helpful to see that, you can put that there, you can move the columns around, so you can see the start date, I didn’t mean to move that far.
For a long paper, let’s say they’re doing some sort of research paper, right, I would put the start and end date of when they’re going to start actually working on it, and then the end date of when it’s actually due. And then you can set milestones for them. Or they can set milestones for themselves where it’s, you know, due the research.
So set that date of when you’re going to work on that, you know, draft outline, revise, outline, submit final draft, and then inside of here, you know, I just put in some examples of a checklist. So revising the outline, checking for spelling and grammatical errors, check for citation format, quotation format, check footers.
So here, you can really break this down for the student or the student can break this down to really get themselves organized for the semester. And then once you start putting the due dates in again, you can always go back to that calendar view, to start to see what assignments are going to be due, you could put everything in one list, and I didn’t set it up this way.
But you could ultimately set it up all in one list and the statuses could be the subjects, you could do that as well. So it really just depends on how your brain works, what looks better for you, some people like the board view.
So you could look at it this way you could make each status. So these are the statuses. So each status could be a subject, and then you could organize it that way. I think the most important thing is, is getting due dates in there and any large projects, break them down into smaller pieces.
I think that’s really where I struggle the most in school is seeing this big project that I have to do, right, this huge paper or even memorizing things, but setting a recurring task to remind me to study a little bit each day.
I think what helped me it was something that, my parents helped me with as I was growing up and in school, but big projects, seeing it broken down in little tiny pieces was really helpful for me. And so here’s an electronic way to do that. Again, the student if they are going to be using it can get it on their phone, they can use it on their computer.
So yeah, I think that that’s helpful. Hopefully it’s helpful. My name is Amalie, I’m with Systematic Excellence Consulting. If you enjoyed this video, please like it. If you have questions, feel free to comment.
If you are looking for assistance getting something like this setup, I do offer done-with-you services where I work with you to get the thing set up train you on it. There’s a link below that you can book a free call so we can kind of go over it see if I’m able to help. And again, if you enjoyed this video, if you could subscribe and check my future videos out, I would really be grateful and thank you so much for watching.
More ClickUp Tips
- This is the easiest way to download ClickUp.
- Learn how to use ClickUp for personal use with real-life examples and how-to’s.
- Make life easier by setting recurring tasks in ClickUp.
- Find the main ways to take Notes in ClickUp for your convenience.
- ClickUp is even faster and easier to use with these hotkey shortcuts.
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