ClickUp User Roles – discover what they can do, how many you can have, and more!

  1. Go to 
  2. Click the circle at the bottom 
  3. Go to settings and then click on People 
    * There are four options: guest, member, admin, and owner. 
  4. Depending on your plan, your user role permissions will be different. 
  5. Manage permissions, spaces, views, and everything else for each user.
  6. Click Save.

Watch Amalie Show You How To Modify ClickUp User Roles:

Read The ClickUp User Roles Video Transcript

Hi, I’m Amalie with Systematic Excellence Consulting and today I’m going to go over user roles in ClickUp.

So to get to this area, you’re going to click the circle down at the bottom. Oops, click at the bottom, and then you’re going to go to settings, and then go to people. So this is where I’m just going to go over first.

So there’s four options, guest member, admin, and owner. And you can see this broken down here. And if you want to change them, I’m going to show you how. So basically a guest gets invited directly to folders, lists, tasks, and also depends on your subscription level.

So if you watch the previous videos, I talked about unlimited plan, the business plan, and then the differences between the two. But so depending on what you have, if you have the business plan, you’re able to have permissions for guests, and so on, excuse me, so you can add them to folders, lists and tasks. And then guests don’t have access to spaces. So you’ll have to add them to let’s say, you want to add them to different folders or lists that are in different spaces, you’ll have to add them each to each of those, they don’t just automatically have access to them. They can’t edit permissions. They can’t view reports, any reporting, or the box view, which is just another view inside of ClickUp. They can’t edit tags. And you can set custom fields to whether you want them to view them or not view them. And I’ll show that to you in a minute.

And then, if you have members, so those are the people that you pay for, to be part of your platform, they get access to all public spaces. They can create spaces, folders, lists, tasks, and they can see everyone that’s on the workspace that they’re in and they can share things with guests. So they have a lot more permissions there because they’re a paid member. And they can also set different spaces or folders lists or tasks to private as well, they’re automatically able to do that. And that gives them a little bit more flexibility in their role.

For an admin, that is someone that can add new members, they can manage permissions, remove existing members, they can import, export and manage integrations inside of ClickUp. They can also manage billing user roles, which is kind of what we’re going over.

Now, imports. And like I said, integrations and other workspace settings. And then the owner has all of those things. Plus they’re able to delete workspaces and transfer ownership and they can manage faces as well.

So you can, once you’ve added people to your team, you can change whether they’re you know, if they’re an admin, but you want to change them to a guest or a member you can do so here.

You can also change guests into a paying member or an admin and then you’ll be charged at a prorated rate. If you add them as a member and admin both member and admin are paid.

So those are the main four user roles. So again, you have the guest, the member, admin, and owner.

Thank you so much for watching. And if you’re looking for any additional help or support in getting set up in ClickUp, getting projects set up in it, or just understanding how to use it better, feel free to book a free discovery call using the link below and make sure you subscribe to catch my future videos. Thank you.

More ClickUp Tips

ClickUp Resources And Services

ClickUp logo

Get Started With ClickUp

We love ClickUp so much we are affiliates! This means we get a small commission for people who sign up for a paid subscription using our link (at no additional cost to you, of course!)

One small step getting organized with ClickUp, one large leap forward for your business. 

Streamlining your business operations with ClickUp brings reduced overhead and increased productivity. Plan, prioritize and implement effectively so you get the most out of your business and your team.

What could you do with an extra day a week?



Need a little focused, one-on-one help with ClickUp? Book a free discovery call and let’s explore how we can help.

Need It Done Fast?

"Who's Got Time For This?!?"

Have a project or system you’d like set up in ClickUp? We offer Dedicated Workdays doing just that in one full highly-focused day.

The day begins with your goal and ends with a custom, ready-to-go solution so you and your team can get back to business.

Book a free discovery call and let’s explore how to get you from where you are now to where you want to be with your business, fast.